This is what PTRS actually does for a Boys & Girls Club, from the moment a child walks through the door to the moment a federal meal-claim is filed. Every module earns its place in the flow.
Each numbered stop is a real workflow. Notice how one action (e.g. a QR scan) fans out to attendance, ratios, parent alerts, meal counts, and compliance all at once.
The Member is the gravitational center. Every other module orbits — reading the member, writing back events — so a single truth powers every view.
This is where automated data capture pays for itself — turning a week of manual spreadsheet work into a one-click, audit-ready process.
When something happens, the clock starts. PTRS makes sure every obligation — report, notification, correction — is captured in the first hour, not the next day.
Every diagram above collapses into the same core idea: capture each event once, at the moment it happens, and let every downstream view — parents, directors, funders, auditors — read from the same living record.