Each module below is a full operating area — not a checkbox. Click a module in the sidebar to jump straight to its features.
The starting point for every child in the system. When a family enrolls, staff either walk through an 8-step guided wizard or snap a photo of the paper application and let Claude Vision extract every field automatically.
Real-time tracking of who's in the building, when they arrived, when they left, and which room they're in. Safety-critical — DELACARE requires knowing where every child is at all times. Ratios are live, not end-of-day.
Room.MaxRatio — banner alert on violationWhen something goes wrong — injury, behavior, medical, elopement, safety concern — staff walk a 5-step wizard with AI assistance. Mandatory OCCL and BGCA notifications are tracked with deadlines. Branded PDF export is one click.
Manage the people who run the programs — their certifications, background checks, training, schedules, and compliance with Delaware childcare regulations. A 24-state machine walks every §309 background check to clearance.
The USDA Child and Adult Care Food Program reimburses meals served to eligible children. Every step — eligibility, menu planning, meal service, production records, temperature logs, monthly claim — is structured data, validated against 7 CFR 226.20.
Delaware's OCCL can close a facility that fails inspection. PTRS runs a background job every 5 minutes to recalculate the compliance score across 7 categories — so "are we ready?" is never a guess.
ComplianceOptionsA conversational interface where staff ask questions in plain English, search regulations, generate reports, and translate content — with a mandatory two-layer PII protection pipeline so children's data never leaves the organization.
A secure portal in English, Spanish, and Haitian Creole where parents see what's happening with their child — no phone calls to the front desk required.
Structured activity offerings — STEM, arts, leadership, sports — with a full lifecycle from Draft to Archived, plus curriculum, budgets, KPIs, assessments, surveys, partnerships, and charter workflow.
Dashboards and report generation for operational visibility and funder accountability. Because all the data is already there, every report is one click — not a week of CSV wrangling.
The physical club sites — their licensing, inspections, capacity, and operational status. One map view, all the sites, status-coded.
Every child's medical needs, every staff certification, every emergency action plan — in one 11-tab dashboard with search, pagination, and RBAC.
Every module above depends on a shared set of cross-cutting capabilities. Each is production-ready.
A check-in flows into a ratio check into a compliance score into a funder report — no module is an island.